Balancing the books with YouSendIt

Category:: Online Storage
Monday, March 5, 2012

Accounting is much more than tracking income and expenses these days, and instead of shuffling through stacks of papers, more people are turning to digital tools for faster, more reliable money management. To keep the important files organized, available and safe from unexpected dangers, YouSendIt has the answer.

YouSendIt, sometimes misspelled as USendIt, is an online data storage solution that provides anytime, anywhere access to uploaded files. Customers can use YouSendIt to back up key documents, share presentations and folders with colleagues, sync content between desktop and mobile devices and even add electronic signatures to invoices and estimates. This impressive versatility makes it the perfect option for managing personal finances.

Most people no longer manage their money by keeping bills, invoices and receipts in a file cabinet somewhere. Instead, they turn to Microsoft Excel, QuickBooks and dozens of other electronic utilities to balance their budgets and track their investments. To retain the efficiency and convenience brought on by digitization, YouSendIt offers a full-cycle solution to accounting responsibilities.

Knowing where and how your financial records are stored is essential to both peace of mind and personal security. With YouSendIt, you can eliminate the hassle of misplaced files by creating customized folders and organizing them your way.

Disorganized files can be frustrating, but lost files can be downright dangerous.

With online backup from YouSendIt, users no longer have to worry about computer crashes, stolen flash drives or hackers compromising their records. Instead of tying data to one device, files uploaded to YouSendIt are immediately synced to cloud servers, ensuring around-the-clock access to authorized users from a desktop, laptop, iOS or Android device.

If your computer catches a nasty virus and becomes temporarily inaccessible, you can still sign in to YouSendIt through a friend's laptop or even your smartphone to view the latest update to last week's QuickBooks file. This ability to recover files once thought to be lost is more than just convenient, it is essential for accurate financial reporting when it comes time to dispute charges, cover expenses or file your tax return.

When you upload your files to YouSendIt, you can also take advantage of collaboration features to streamline accounting tasks and expand your personal productivity.

Financial decisions are not always made independently, and that means multiple sets of eyes may need to look over your records before authorizing a transaction. Whether it's keeping a joint account owner updated or sharing files with your accountant, portability is invaluable.

In a time when decisions need to be made in a matter of hours or days, printing out stacks of Excel workbooks and mailing them to advisors simply isn't a viable option. Email would seem to be the next best choice, but even the most popular email platforms have file format and size restrictions that can slow data transfer processes to a crawl or bounce back messages that are too big to be sent.

Instead of wondering if files will reach the intended recipient in time, YouSendIt customers take advantage of lightning-fast upload speeds that send content in a matter of seconds. Or for more long-term collaborative relationships, files can be shared in a common folder and accessed from anywhere with the YouSendIt desktop, web and mobile applications.

If your spouse is away on business, for example, he or she can still review the latest transactions made in a spreadsheet and confirm whether or not the numbers are accurate from his or her mobile device. Or if you have a small inquiry for your accountant, you can just highlight the section in question and share the file or folder, instead of going through the trouble of setting up a face-to-face meeting.

YouSendIt helps you keep your financial records intuitively organized, always available and safely secured.