Monday, May 7, 2012
As one of the most popular technologies within the enterprise, email is relied on countless times per day to satisfy professionals' communication and collaboration needs. However, this overuse has also led to email serving as the root cause for dips in productivity.
That's because employees may spend precious time during the workday sifting through hundreds of messages to uncover a sliver of information. According to a recent ITworld report, however, cloud storage can change that and ease the stress that many feel when trying to organize their email inbox.
In highlighting several tips for how to best leverage the cloud, ITworld noted that professionals should use a hosted platform to store email attachments.
"Why bother searching through many months' worth of email to find attachments when you can just save everything to the cloud?" the technology news provider asked.
Instead of keeping the important files and documents that come attached with email messages buried in the inbox, a user would be better served to send the information to an online storage tool. That way, the documents will always be readily available and easily searched, so the days of wasting time are left in the past.
"[W]henever you download an attachment, it will go to a single folder that you can access anywhere," ITworld's report noted.
Other suggestions offered by the news provider include using the cloud as a primary data storage tool as well as one for file sharing between users, colleagues and business partners.
Email is commonly cited as source of stress for employees as well as something that wastes their time. By leveraging the cloud to store important files, some of these headaches can be relieved and employees will be better able to carry on with their day and focus on more pressing tasks.
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