When you have a file or document that needs to be sent to a co-worker or colleague, where do you first turn? You certainly wouldn’t be alone if email was your answer. Along with serving as the top mode of communication, email is also the primary collaboration tool for many professionals.
By attaching documents and files to email messages, many professionals may feel they are doing all they can to share the information. They use work-issued email addresses in Microsoft Outlook, or in some cases personal Gmail or Yahoo email accounts, more than any other tool.
But while email is perfectly viable as a communication tool, professionals can run into trouble when using it as a go-to for collaboration. Email is not built to handle large attachments and can often present problems when users try to send large files through the platform.
Messages bounce back, get caught up in email filters, take too long to send and may never reach their intended recipient. Should that occur, employees can be faced with productivity and efficiency problems, often without knowing until it’s too late. It’s difficult to meet deadlines without the necessary information in the hands of appropriate employees.
Instead, companies and professional users alike should rely on fileshare tools from YouSendIt. Cloud-based services feature capabilities that go far beyond those of email -- especially when it comes to large email attachments and email attachment security -- without the hassles of traditional technology.
Using the cloud, professionals not only enjoy seamless integration with existing information processes, but they also experience lightning-fast transmissions that are completed in mere seconds.
Email attachment problems can also come in the form of cyberattacks and computer viruses. The platform has become a favorite target of cybercriminials’ phishing scams, as they attempt to get users to give up confidential information unknowingly. Thankfully, that won’t happen with YouSendIt’s file sharing tool.
YouSendIt provides a secure solution that will protect files while they are in transit from peer to peer and computer to computer, as well as when they are stored in the cloud. The company has worked diligently to ensure its offerings comply with all the requirements of regulatory standards, including the Health Insurance Portability and Accountability Act (HIPAA) and the Gram-Leach-Biley Act (GLB).
These security capabilities afford users the peace of mind in knowing that not only will information reach its intended destination quickly, but will also do so securely.
Large email attachments
The email attachments format will continue presenting trouble for employees as the average file size of documents and other digital content continues to rise. As companies have increased their reliance on electronic files -- including greater use of photos and video in recent years -- issues with email attachments will only persist.
While email providers generally set low file size limits on attachments, users of YouSendIt’s file sharing tool can send batches of files, documents, photos and videos up to 2 gigabytes at one time.
Furthermore, YouSendIt dramatically reduces storage loads and costs for users by offloading data to its servers. That allows transmissions to be completed as quickly as possible without affecting the performance of end users’ servers or enterprise network.
And if convenience is your thing, YouSendIt has that covered as well. While the company understands that breaking professionals’ email habits is easier said than done, it has made it easier than ever to use the cloud and email together. With its Microsoft Outlook plug-in, YouSendIt allows users of the popular enterprise email platform to send attachments through the cloud without having to navigate away from their inbox.