Greater use of cloud computing for both storing and sharing files during the past several years has placed an increased emphasis on the need for such services to also feature file synchronization capabilities. Professional cloud users need to know they are working with only the most updated and accurate information available.
Should they fall short in this area, the implications can be dire for their own productivity as well as the operations of the company. That’s why it’s necessary that file sync software is always at the ready. When using the free file sync services offered with YouSendIt’s online storage tool, an information worker can rest assured that it is.
Files that are stored with YouSendIt can be edited by whomever you grant access to. After they edit the document, all changes are saved and synced across all folders. YouSendIt instantaneously syncs your files and folders for access offline, on the web or on your mobile devices. No matter where or how you or your friends access your files, you’ll know you have the most recent version.
Other service providers -- such as SyncToy from Microsoft and GoodSync -- may offer the functionality necessary for sharing files online, but they lack the simplicity and customization that come with leveraging YouSendIt’s platform.
Here’s why you need file sync when accessing, storing, editing and sharing files and documents in the cloud:
Peace of mind
It can be stressful for a professional if he or she is unsure the information needed for a special project is inaccurate or out of date. You’ll never have to worry about that with YouSendIt, as each time a user updates or makes changes to a file, it will automatically be sent to the cloud storage platform for safe keeping.
Have you ever completed a project, only to find out that the information you used was incorrect, forcing everything to be redone? The chances are good that it was an experience you won’t soon forget. When files are synced, however, you’ll get it right first time, saving time and precious hours in the work day.
Sharing made easy
Today’s average professional requires the ability to send and receive documents both within and outside the corporate firewall as employees now work alongside colleagues in other offices, as well as external business partners and customers, among other stakeholders. Using the most up-to-date files when doing so is the best way to get work done on time and on point with budgets.
As noted above, automation is also becoming increasingly important today. When file syncs are automated, you as the end user won’t have to worry about forgetting to upload revised versions of a report or the document you just edited. YouSendIt’s platform will complete the task automatically for you and all other users with editing permissions.
Go beyond files for syncing
Sometimes, however, your file syncing needs go beyond mere single files. Given the reliance today on enterprise information, it’s no surprise that professional cloud users now have multitudes of information they need to both store and share online.
If you have similar needs when using the cloud, YouSendIt offers folder sync, a robust feature that allows for whole folders of files or documents to be uploaded and synced in the cloud. Whether you’re working from your desk, at home or remotely through a mobile device, all the necessary information is at your fingertips.
What’s more, both file sync and folder sync can work with virtually any platform, including Apple’s iPhone and iPad or mobile devices run on the Android mobile operating system.
Sync for effective backups
Having updated data stored and at the ready is crucial for protecting it as well. In the event that an IT disaster strikes -- whether it be a power outage, human error or an act of Mother Nature -- syncing files between computer hard drives and the cloud will ensure that the most recent version is recovered when operations return.
How quickly a company can get back up and running may depend on the effectiveness of its file backup strategy.