File transfer protocol (FTP), the standard network protocol for sending and receiving information over the Internet, has served as one of the top collaboration tools within the enterprise sector for much of the past several decades. But that is starting to change, as professionals look to better, more effective means of sending large files.
It’s been known for some time that FTP is rife with inefficiencies and security holes that make it a less-than-stellar option for sharing information. But companies have become comfortable using the technology and, as everybody knows, old habits die hard.
But it’s important that companies recognize the issues with FTP, as well as the fact that FTP replacement software is available through the cloud. No longer do professionals have to struggle with FTP, as hosted file transfer services have made the process of collaborating on files and documents easier than ever before.
Until the most serious problems with FTP are brought into the light, however, companies will continue to be held back. Here are some of the issues that an FTP user can expect to encounter:
Managing multiple logins
Each person who wants to send and receive information through FTP is required to create a login with individual credentials. Depending on the number of employees accessing FTP, managing all the accounts can become cumbersome for the company’s IT department.
Remembering usernames and passwords
The average employee already has enough usernames and passwords to remember, whether it’s to log in to a computer, gain access to corporate email or utilize certain software. Having to also manage passwords for FTP is just too much. And the IT department feels this pain as well, as it is forced to field help desk calls to retrieve forgotten passwords.
Lack of security
FTP servers -- at their core -- are inherently insecure. The technology generally lacks the appropriate security measures that enterprise users both require and expect in order to protect mission-critical data. FTP client developers have made some strides in this area during the years, but not enough for a professional to feel completely protected when leveraging an FTP platform.
There’s a better solution for transferring large files
Many FTP users have also run into difficulty when trying to send large files . Often, transmissions will fail because the file, document or other information the sender is trying to share is too large for an FTP server to handle.
Such situations are simply unacceptable for professionals working in an enterprise environment where deadlines are of the utmost importance and time is always of the essence.
These problems are a thing of the past, however, when a company leverages YouSendIt’s web-based file transfer tool. It’s the perfect FTP replacement, as the YouSendIt technology succeeds nearly all areas where FTP continues to fail its users -- not the least of which is the ability to send large files.
Transfer oversight capabilities give users the ability to oversee the entire process, to ensure that both a transmission is successful and that nothing suspicious occurs.
Furthermore, YouSendIt features "point-and-click setup," which allows a user to deploy the solution company-wide, without having to continuously add new user profiles. The whole process is completed in mere minutes.
Dump FTP for YSI
YouSendIt is a more effective, secure and simpler solution for professionals looking to boost collaboration by sharing files and documents. And because the solutions are hosted in the cloud and delivered through the web, there’s no upfront hardware or software to buy, and the costs and burden of maintenance are taken off the shoulders of the enterprise network and the IT department.